Privacy Notice

18th June 2026

Data Controller: Sunnydene Tutoring
Contact: Jeni Smith

 

The personal data collected will only be used for:

• ensuring that tutoring sessions are conducted in a safe environment for your child

• providing you with feedback relating to your child’s tutoring sessions

• contacting you with information relevant to our tutoring agreement

• contacting you (or another named contact) in the event of an emergency situation during a tutoring session.

 

The legal bases for processing the data are:

• Contractual fulfilment
  The information requested is necessary to fulfil Sunnydene Tutoring's tutoring obligations.

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• Legitimate interest
  The processing of the data requested is not a legal requirement but is of clear benefit to clients.
  The collection of the requested information results in limited privacy impacts to clients.
  Clients should reasonably expect Sunnydene Tutoring to collect and use the information requested for the purposes stated.
  Tutoring obligations can not be fully fulfilled without the requested information.

 

The categories of data collected and stored for each pupil are:

• Name

• Date of birth

• Dietary requirements, allergies and medical issues

• Name and contact details for at least one parent or guardian

• The telephone number for an additional emergency contact

 

Consent - By providing Sunnydene Tutoring with your information, you are agreeing for us to use your information for the purposes identified. Your information will not be used for any other purpose. Your information will be stored securely, will be accessible only to members of the Sunnydene Tutoring team, will be used only for purposes relating to our engagement in a tutoring capacity and will be destroyed at the end of our engagement. Details relating to our tutoring agreement will not be shared with anyone who is not a member of the Sunnydene Tutoring team .

 

Information submitted will be stored on password protected computers and will only be accessible to key members of the Sunnydene Tutoring admin team. Photo permission preferences and any relevant food allergy or medical information provided will remain accessible for immediate use during sessions if necessary.

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Under UK data protection law, you have the right to request access to the personal information Sunnydene Tutoring holds about you or your child, to request correction of inaccurate information, and in some circumstances to request that information is deleted. You may also object to or restrict how your personal data is processed. Requests relating to your personal data can be made by contacting Sunnydene Tutoring directly.

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​If you have any concerns about how Sunnydene Tutoring handles your personal data, these should be raised with Sunnydene Tutoring in the first instance so that the matter can be addressed. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection matters.

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